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Handling Policy 

Policy on the secure handling, use, storage, retention and destruction of disclosure information

Introduction
1. The Code of Practice (“the Code”) is published by Scottish Ministers under section 122 of Part V of The Police Act 1997 (“the 1997 Act”). The Code sets out obligations for registered bodies, countersignatories and other recipients of disclosure information issued under the 1997 Act and the Protection of Vulnerable Groups (Scotland) Act 2007 (“the 2007 Act”).
 
General Principles
2. We comply with the Code and the 1997 and 2007 Acts regarding the handling, holding, storage, destruction and retention of disclosure information provided by Disclosure Scotland. We comply with the Data Protection Act 2018 (“the 2018 Act”). We will provide a copy of this policy to anyone who requests to see it.
 
Usage
3. We will use disclosure information only for the purpose for which it was requested and provided. Disclosure information will not be used or disclosed in a manner incompatible with that purpose. We will not share disclosure information with a third party unless the subject has given their written consent and has been made aware of the purpose of the sharing.

Handling
4. We recognise that, under section 1241 of the 1997 Act and sections 66 and 67 of the 2007 Act, it is a criminal offence to disclose disclosure information to any unauthorised person. Disclosure information is only shared with those authorised to see it in the course of their duties.

Access and Storage
5. We do not keep disclosure information on an individual's personnel file. It is kept securely, in lockable, non-portable storage containers. Access to storage units is strictly controlled and is limited to authorised named individuals, who are entitled to see such information in the course of their duties.
  
Retention
6. To comply with the 1998 Act, we do not keep disclosure information for longer than necessary. For the 1997 Act, this will be the date the relevant decision has been taken, allowing for the resolution of any disputes or complaints. For the 2007 Act, this will be the date an individual ceases to do regulated work for this organisation. We will not retain any paper or electronic image of the disclosure information. We will, however, record the date of issue, the individual’s name, the disclosure type and the purpose for which it was requested, the unique reference number of the disclosure and details of our decision. The same conditions relating to secure storage and access apply irrespective of the period of retention.
 
Disposal
 7. We will ensure that disclosure information is destroyed in a secure manner i.e. by shredding, pulping or burning. We will ensure that disclosure information which is awaiting destruction will not be kept in any insecure receptacle (e.g. a waste bin or unlocked desk/cabinet). 

Umbrella Bodies
8. Before acting as an Umbrella Body (a body which countersigns applications for Standard or Enhanced Disclosures or makes declarations in relation to PVG disclosure requests on behalf of other organisations) we will take the following steps. We will ensure that the organisation on whose behalf we are acting complies with the Code and the 1997 and 2007 Acts. We will take all reasonable steps to satisfy ourselves that they will handle, use, store, retain and dispose of disclosure information in full accordance with this policy. We will also ensure that any body or individual for whom applications or requests are countersigned, has such a written policy. If necessary, we will provide a model policy for that body or individual to use or adapt for this purpose.

 _______________________
 
1 The Serious Organised Crime and Police Act 2005 (“the 2005 Act”) schedule 14, paragraph 12 amended section 124
Glenys
Hello and welcome to our church. If you are a new visitor, we have a page for you to get to know us and plan your visit.
Please click here.

Planning your Visit

Hello!

The following information will help you plan your first visit, so that you know, beforehand, what to expect on a Sunday. Below you'll find information about our location, parking options, accessibility, the format of our meetings and what we have on for children and babies.

If we have missed anything, just let us know by using the form at the bottom of this page.

Where and When

We meet at Rosebery Hall, 17 West Terrace, South Queensferry, EH30 9LL for our Sunday Service which starts at 2:30pm.

For your first visit, we recommend arriving 10-15 minutes early to ensure you find somewhere to park and find somewhere to sit before the service begins.

When you arrive, you should be greeted by someone on our Welcome Team who will be wearing a Welcome lanyard. If you have kids with you, the Welcome Team can tell you about our crèche and Sunday School.

Plan your journey

Here is a link where you can open Google Maps.

Parking

The building itself has no parking. There is free parking on Morison Gardens, Station Road and The BinksScotmid also has free parking but only for 2 hours so be careful to avoid a ticket!

Accessibility

There is wheelchair access to the rear of the building (accessed via the flats at the bottom of The Loan). We have a ramp set out each Sunday and someone from the Welcome Team is always standing by to assist. As you come along the corridor you'll find accessible toilets on your left. From there you'll enter the main corridor and our meeting room is only a few metres away. We have moveable seating rather than pews and we have plenty of space for wheel chairs.

If there is something we can do to improve access for you, please let us know. We want to make our church as accessible as we can because we want everyone to feel welcome.

Our Service

The service begins at 2:30pm with a warm welcome from the person leading the service. The service includes different aspects: songs (led by our musicians), prayers, Bible readings, as well as news and notices being shared.

One of our leaders will then give a talk based on a passage from the Bible. The talk will help us understand what the passage meant for the original hearers and us now, how it points to Jesus Christ, and how it applies to our everyday life. We then finish with a final song.

At least once a month we also take the Lord's Supper together. This is offered to all members who are in good standing with their church family and who aren't living in unrepentant sin. Visitors who belong to other gospel-preaching churches where they are in good standing, not living in unrepentant sin and where they'd normally take the Lord's Supper, are also welcome to participate. Everyone else is welcome to observe what is happening.

At the end of the service there is always someone around to talk with you about what you have heard or about anything else that you want to talk about!

What about my kids? 

We have a great programme lined up for kids:

  • Crèche (0 months to 3 years).
  • Sunday School (3 years to the end of Primary 7).
Children under 3 years old can be dropped off at crèche before the service begins. In crèche the children get a snack. Please let the crèche leader know if your child has any dietary requirements and please make sure you pack a water bottle for them to use during this time. 

Children over 3 years old stay with their parent or grown-up for the first part of the service. We really value worshipping God all together as a family. Part way through the service someone will announce that it’s time for Sunday School. If it is your first Sunday you will need to go with your children to register them as part of our child safety policy. Even if you come regularly you still need to take the children to Sunday School to sign them in.

In Sunday School there is a friendly welcome, bible stories and lessons, praying, music, craft, drama and fun games. Please remember to pick your children up when the service finishes!

Children

Nursing Mums' Room
If you would like somewhere discreet to feed your little one or you just need to settle them, we have a room specifically set aside for this near our main meeting hall. Just ask one of Welcome Team to show you the way.

You'll find baby changing facilities in the accessible toilet which is just off the main corridor.
 
Get in touch with us to plan your visit
If you would like to come and visit the church beforehand you are more than welcome! Get in touch and we can arrange a time that suits you.
 
Name:
Telephone:
Email Address:
Comments / Questions or anything you would like to say?

Next, we will contact you by email to say hello and help arrange anything necessary for your visit.
  
We hope that whoever you are, you will feel very welcome when you visit!
 
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